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Front Office Coordinator – Peabody, Seekonk

Front Office Coordinator – Peabody, Seekonk

Immediate Openings: Front Office Coordinators needed for high end, growing, busy, professional Medical Spas in Seekonk and Peabody.
We are hiring!


Immediate Opening Front Office Coordinator needed for a high end, growing, busy, professional Medical Spa under the medical direction of Paul Flashner, M.D.

If you possess the following skills, we really want to talk to you, because you are the type we want to join our team. We are elite professionals and seek people who love to be exceptional!

Characteristics and Skill Set Required to apply for this position:

  • Medical Spa Industry Experience: 2 years
  • Leadership Skills: Highly motivated self-starter with a pleasant and positive personality, excellent interpersonal communication
  • Experienced in exceptional high-end customer service with strong sales experience
  • High attention to detail with strong math skills
  • Must be tech savvy, with competency in Microsoft Windows Suite (Excel and Word) 
  • Experience with Mindbody Software a plus
  • Presents in a professional, groomed, and well-dressed manner
  • Extremely organized and a quick problem solver
  • Ability to accurately multi-task in a busy environment
  • Exceptional time management skills
  • Knowledgeable of medical aesthetic services with a passion for skin care (familiarity with our skin care lines a bonus! Training / Product knowledge provided)
  • Desire to grow, learn and adapt quickly
  • Last but not least, laughter is a must, in fact we laugh all the time around here, we love our work and our patients, who are the best people around.

Daily Responsibilities

  • Perform all opening and closing duties with accuracy
  • Administrative support to managers and owners
  • Support medical providers and medical estheticians to ensure clinic runs smoothly and effectively
  • Consistently manage schedule to ensure appointments are booked properly
  • Check In/Check Out all patients with accurate payments
  • Answer phones and schedule patients, including making confirmations, outreach, and follow-up calls
  • Consistently follow-up with new patient inquiries
  • Create, organize, prepare and maintain paper and electronic patient records
  • Knowledge of all policies, procedures, treatments, packages, pricing, essential paperwork, and special promotions
  • Knowledge of Alle’, Care Credit and Aspire a plus
  • Communicate effectively and consistently any pertinent information to staff and owner/manager, and delegate appropriately
  • Assist with weekly inventory
  • Perform accurate Close Out Reports, daily
  • Other duties, as assigned

Job Type: Full-time

Job Locations: Seekonk, Peabody

Pay: $19.00 – $25.00 per hour


  • 401(k)
  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday

Work Location: In person

If you are interested in joining a company that values its employees and encourages job ownership in a supportive environment, please apply today!

Please send your resume to

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We're happy to answer any questions you may have, feel free to call us at
(844) 754-6631